List of eCAR BIR Requirements to Process Registration Document
ECAR BIR REQUIREMENTS – You can check the list below for the documents needed in proceessing for an Electronic Certificate Authorizing Registration.
Buying a house does not only require financial preparation for the part of the buyer. Both the seller and the buyer have to go through a tedious process regarding the transaction. For the part of the seller, he or she is the one that must process the Electronic Certificate Authorizing Registration or more popularly called the eCAR.
The eCAR is obtained from the Bureau of Internal Revenue or BIR. It is also where the capital gain tax, which is often shouldered by the seller, is paid at. That is why the total selling amount of the property is not the total amount that the seller will have after the transaction.
The Capital Gain Tax is equivalent to 6% of the selling price of the property or its zonal value, whichever is higher. After the payment, you need to wait for a few days for the confirmation of the payment to appear to the system of the tax-collecting bureau.
After paying the Capital Gain Tax, the seller must process the Electronic Certificate Authorizing Registration by submitting the eCAR BIR requirements. The said document is one of the requirements for the processing of the transfer of the title at the Register of Deeds or the Land Registration Authority (LRA).
To process the Electronic Certificate Authorizing Registration at the Bureau of Internal Revenue, there are eCAR BIR requirements you must prepare and submit to the tax-collecting bureau. Here are the mandatory requirements for submission:
- TIN of Seller/s and Buyer/s ; (One (1) original copy for presentation only)
- Duly notarized Special Power of Attorney (SPA) from the transacting party/ies if the person signing is not one of the parties to the Deed of Transfer; (One (1) original copy and two (2) photocopies)
- Notarized Deed of Absolute Sale/ Deed of Transfer but only photocopied documents shall be retained by BIR; (One (1) original copy and two (2) photocopies)
- Certified True Copy/ies of Original/ Transfer/ Condominium Certificate/s of Title (OCT/TCT/CCT); (One (1) original copy and two (2) photocopies)
- Certified True Copy/ies of the Tax Declaration at the time or nearest to the date of the transaction issued by the Local Assessor’s Office for land and improvement; (One (1) original copy and two (2) photocopies)
- Official Receipt/Deposit Slip and duly validated return as proofs of payment of taxes; (One (1) original copy and two (2) photocopies)
- Sworn Declaration of No Improvement by at least one (1) of the transferees or Certificate of No Improvement issued by the Assessor’s Office, if applicable; (One (1) original copy and two (2) photocopies)
- Secretary’s Certificate or Board Resolution, approving the sale/transfer of the real property and indicating the name and position of the authorized signatory to the Deed of Sale/Assignment, if the seller/transferor is a corporation. (One (1) original copy and two (2) photocopies)
Aside from the mandatory requirements, there might be additional requirements that the BIR may request. It is best to prepare valid IDs as well. Here are the possible eCAR BIR requirements in getting the Electronic Certificate Authorizing Registration:
- Special Power of Attorney (SPA), if the person transacting/processing the transfer is not a party to the transaction; (One (1) original copy and two (2) photocopies)
- Location Plan/Vicinity map if zonal value cannot be readily determined from the documents submitted; (One (1) original copy and two (2) photocopies)
- Certification from the Philippine Consulate or Hague Apostille Convention (if executed abroad); (one (1) original copy and two (2) photocopies)
- Such other documents as may be required by law/rulings/regulations/etc. (one (1) original copy and two (2) photocopies)
- Certificate of Exemption/BIR Ruling issued by the Commissioner of Internal Revenue or his authorized representative, if tax exempt; (one (1) original copy and two (2) photocopies)
